Are you seeking a way to lower your Dynamics 365 data storage costs?
Here is a practical and cost-effective solution that uses Azure Blob storage for efficient archiving, ensuring secure and easy access to your legacy data.
This frees up storage capacity in your Dynamics 365 environment and reduces the cost per GB.
Managing CRM Data Storage
Dynamics 365 helps enrich customer experiences and increase operational efficiency, but expanding data volumes brings the challenge of mounting storage costs.
For instance, receiving emails with large attachments can significantly strain your storage capacity.
This can result in an unwelcome choice between deleting data or paying for extra Dataverse storage capacity.
Efficiently Archiving Emails and Attachments
Using Microsoft Power Automate, our solution activates custom rules to identify and move archive data into Azure Blob storage.
For example, this could apply a rule that archives notes, emails, and attachments older than two years.
This process will push legacy data into secure archived storage consistent with a data retention policy while keeping it accessible within the Dynamics user interface.
Benefits of Using Azure Blob Storage
Compared to using the default Dataverse storage for legacy data, Azure Blob storage offers benefits including:
- Cost-effectiveness: equivalent functionality at a fraction of the cost of Dataverse data storage.
- Seamless accessibility: archived data remains accessible within Dynamics. Real-time data is pulled from the stored blob to ensure that your data behaves as if held in Dataverse.
Check Azure blob storage pricing
Key Points
- Custom rules: Define rules to activate an automated data migration, customising the process to match your requirements and data retention policy.
- Power Automate integration: Flows streamline and automate the entire archiving process.
- Security: Azure Blob storage provides robust encryption and security features to ensure your data remains secure.
- Compliance: Operate in alignment with data retention policies by archiving older data, attachments and notes.
What is Azure Blob Storage?
Azure Blob Storage is integral to Microsoft’s Azure cloud platform for managing unstructured data.
Using the concept of “blobs” (Binary Large Objects) enables organisations to store large volumes of unstructured data efficiently. This can include documents, images, audio files, and videos.
Its design emphasises high scalability, robust security, and cost-effectiveness, aiming to optimise data management.
Discover Azure Blob Storage
Our solution, which combines the strengths of Azure Blob storage and Microsoft Power Automate, can help you overcome rising Dynamics storage costs.
Boost your storage capacity and reduce costs at the same time. Contact us today to explore how this solution could work for you.
Updated: August 18, 2025
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