Are you considering implementing Dynamics 365 CRM for your organisation? In this post, we’ll guide you through the process of choosing the best partner for your project.
Implementing a Dynamics solution requires a strategic approach that aligns with your unique business needs and goals. Choosing the right partner will ensure that you have the expertise and support necessary to maximise the value of your application and the underlying Microsoft Cloud Platform.
Get the right experience onboard
Firstly, consider the partner’s experience and expertise in CRM implementations.
Look for partners with a proven track record of successful Dynamics projects and knowledge of your industry. Experience with similar-sized businesses or organisations in your specific industry can be particularly valuable, as providers are more likely to understand your requirements and challenges.
Ask potential partners about the number of Dynamics implementations they have completed. Check which industries they have worked in and the types of organisations they have served.
Request references from previous clients and take the time to reach out to those references to gain insights into their experience working with the partner. These first-hand accounts can provide valuable information about the partner’s ability to deliver on their promises, their level of professionalism, and the overall satisfaction of their clients.
Customer reviews and testimonials can also provide valuable insights into the partner’s reputation and service quality. Check online review platforms, the partner’s website, and other relevant sources for feedback from past clients.
Furthermore, it’s important to evaluate the partner’s ability to understand and meet your specific business requirements. A good partner will take the time to listen, ask relevant questions, and propose tailored solutions that align with your goals. Look for partners who demonstrate a deep understanding of your industry, business processes, and pain points.
During the selection process, ask potential partners about their implementation approach, project management methodology, and post-implementation support.
A well-defined project management process will ensure that expectations are set from the beginning and that the project stays on track. Ask about their methodology for scoping the project, gathering requirements, and managing the implementation timeline. Understanding how they handle potential challenges and changes during the project will give you confidence in their ability to deliver a successful outcome.
Clear lines of communication is critical
Effective communication and collaboration are essential for a smooth partnership. Assess the partner’s level of responsiveness, availability, and willingness to engage in ongoing discussions and feedback. A partner who actively involves your team and seeks your input throughout the implementation process will likely result in a better outcome.
Check their training and support options. A strong partner will not only implement Dynamics, but also provide comprehensive training, empowering teams to fully utilise the system’s capabilities.
Consider the types of training they offer and whether they provide ongoing support as your team becomes acclimated to the new system.
Is your partner ready post-implementation?
Additionally, consider their post-implementation support. Find out what types of ongoing support your prospective partner provides, such as technical assistance and troubleshooting.
A partner that offers reliable and responsive support ensures that you can continue to optimise and adapt your CRM system as your business evolves. Ask about their service-level agreements (SLAs) and response times for different types of support requests.
When evaluating potential partners, it’s also important to consider their approach to customisation and integration.
Dynamics 365 CRM is a highly flexible product, and the partner should have the expertise to tailor the system to meet your specific business needs. Ask about their experience with customising and extending functionalities, as well as their ability to integrate with other business systems and tools. They should be able to demonstrate their proficiency in creating a seamless ecosystem that streamlines your workflows and enhances productivity.
Another crucial factor to consider is the partner’s ability to provide scalability and future-proofing of your CRM solution. Your business needs may evolve over time, and the partner should be able to accommodate growth and adapt the CRM system accordingly. Inquire about their experience with handling scalability and how they ensure that the CRM solution remains relevant and effective in the long term. They should have a proactive approach to technology updates, staying current with the latest features and functionalities of Dynamics 365 and the Microsoft Power Platform.
Questions Checklist
Creating a checklist of questions to ask potential partners can help you gather the necessary information to make an informed decision. Here are some key questions to include:
- How many Dynamics 365 implementations have you completed?
- Can you provide references from previous clients?
- Have you worked with businesses in our industry or of a similar size?
- How do you approach project scoping and requirements gathering?
- What is your project management methodology?
- How do you ensure a smooth transition and adoption of the CRM solution?
- What training options do you offer, and how do you support user adoption?
- What types of ongoing support and maintenance do you provide?
- How do you handle system updates and upgrades?
- Can you provide examples of customisations and integrations you have implemented for other clients?
- How do you ensure scalability and future-proofing of the CRM solution?
By taking the time to thoroughly evaluate each potential Dynamics 365 partner, you can ensure a successful partnership that sets the foundation for a smooth implementation and long-term CRM success.
During your evaluation process, consider scheduling meetings or demos to get a feel for their approach and expertise. This allows you to assess their communication skills, problem-solving abilities, and overall compatibility with your team and company culture.
Additionally, it’s a good idea to evaluate their knowledge of the broader Microsoft ecosystem. A partner with deep expertise in the broader Microsoft platform technologies will provide a more holistic solution, enabling you to use the full power of the Microsoft stack.
Make sure your partner understands you
A partner who takes the time to understand your unique challenges and long-term vision can offer strategic guidance and solutions that drive meaningful business outcomes.
In addition, cultural alignment is key to a successful outcome. Having a completely different values will cause conflict that will slow the project down and make long-term relationships difficult to maintain.
Consider the partner’s approach to data security and compliance. Ask about their security measures, adherence to regulations such as GDPR, and how they help clients maintain data integrity.
Lastly, consider the partner’s commitment to ongoing innovation and continuous improvement. Technology is constantly evolving, and your CRM solution should evolve with it. Ask about the partner’s commitment to staying up to date with the latest developments and their approach to incorporating new features and functionalities into your solution.
Choosing the right provider is a critical step towards achieving CRM success. Remember, your Dynamics 365 CRM partner should be a trusted advisor and long-term partner, supporting you on your CRM journey and helping you unlock the full potential of the platform to drive growth, improve customer experiences, and streamline your business processes.
